Part Time Admin Assistant, Bristol
||£10799 - £12000 per annum
Part -Time Administration Assistant
21 hours a week
Monday - Friday
9am - 5pm
I am currently looking to recruit a Part Time Admin Assistant for a well established legal company in the heart of Bristol.
You can work 21 hours over 3 days a week or work the 21 hours over 5 days a week.
Maintain excellent relationships with suppliers of services to act as the point of contact for key contracts such as MFDs, stationery, archiving, shredding, refreshments).
Bringing to the attention to the Office Manager when necessary matters relating to contracts, price increases and potential problems.
Monitoring faults and dealing with engineers.
Negotiating/chasing new contracts with suppliers
Updating or documenting procedures and policies
Assist in the administrative arrangements for in house events
Ensure that stationery stock levels are maintained
Ensure copiers and printers are maintained and stock ordered
Monitor printer contracts and analyse options at the end of contract.
Manage recording of H+S checks
Monitor the maintenance and security of the brief store;
As required to provide additional support to cover reception
Record leave requests, sick leave and unauthorised absence and bring to the attention of the OM, any observations.
Recording and reporting IT support requests, monitoring engineer support, following up and resolving issues
Testing OS and assisting with change expectations on software updates
Assist in the preparation of rent invoices, credit notes and expenses
Assist in the preparation of the monthly rent calculations in Excel for BACS collection
Entering approved payments and receipts in the Petty Cash account and Bank accounts
Receipt and banking of cheques; Preparation of cheques for supplier payments
Prepare payments using online banking system
Daily use of Sage Line 50 to support above as well as entering supplier and customer invoices, arranging payments , and dealing with queries
Proactive; highly organised and professional individual with a can-do approach to work
Ability to multi-task with strong organisational skills and attention to detail. Calm under pressure. Punctual, reliable and flexible. A supportive team player. A keen eye for detail.
Well presented with a good telephone manner. Excellent written and verbal communication.
Knowledge of MS Office (essential) and Sage Line Accounts (desirable).
Able to work as part of a team; with a positive and flexible attitude; willing to collaborate with colleagues to achieve results; and assist others during busy periods.
If you would like to apply for the above role then please click apply or send your CV to Katherine.email@example.com