Part Time Admin Assistant, Bristol

Posted By:Bristol Commercial Branch
Telephone:01179 226500

Job Summary

Reference: 043308772
Job Type: Permanent
Location: Bristol
Salary: 10799 - 12000 per annum
Date Posted: 10/19/2016

Job Description

Part -Time Administration Assistant

21 hours a week

Monday - Friday

9am - 5pm


Central Bristol

I am currently looking to recruit a Part Time Admin Assistant for a well established legal company in the heart of Bristol.

You can work 21 hours over 3 days a week or work the 21 hours over 5 days a week.

Main Duties

Maintain excellent relationships with suppliers of services to act as the point of contact for key contracts such as MFDs, stationery, archiving, shredding, refreshments).

Bringing to the attention to the Office Manager when necessary matters relating to contracts, price increases and potential problems.

Monitoring faults and dealing with engineers.

Negotiating/chasing new contracts with suppliers

Updating or documenting procedures and policies

Assist in the administrative arrangements for in house events

Ensure that stationery stock levels are maintained

Ensure copiers and printers are maintained and stock ordered

Monitor printer contracts and analyse options at the end of contract.

Manage recording of H+S checks

Monitor the maintenance and security of the brief store;

As required to provide additional support to cover reception

Record leave requests, sick leave and unauthorised absence and bring to the attention of the OM, any observations.

Recording and reporting IT support requests, monitoring engineer support, following up and resolving issues

Testing OS and assisting with change expectations on software updates

Assist in the preparation of rent invoices, credit notes and expenses

Assist in the preparation of the monthly rent calculations in Excel for BACS collection

Entering approved payments and receipts in the Petty Cash account and Bank accounts

Receipt and banking of cheques; Preparation of cheques for supplier payments

Prepare payments using online banking system

Daily use of Sage Line 50 to support above as well as entering supplier and customer invoices, arranging payments , and dealing with queries

Skills Required

Proactive; highly organised and professional individual with a can-do approach to work

Ability to multi-task with strong organisational skills and attention to detail. Calm under pressure. Punctual, reliable and flexible. A supportive team player. A keen eye for detail.

Well presented with a good telephone manner. Excellent written and verbal communication.

Knowledge of MS Office (essential) and Sage Line Accounts (desirable).

Able to work as part of a team; with a positive and flexible attitude; willing to collaborate with colleagues to achieve results; and assist others during busy periods.

If you would like to apply for the above role then please click apply or send your CV to