A fantastic opportunity is available for an Administrator/ Secretary to join a professional services company in Birmingham you will be working as part of a centralised team to provide high quality and accurate administrative and secretarial support
The role and responsibilities
-Using a variety of software packages to produce some audio and copy typing of accurately typed letters, memos, files notes, reports documents, specifications and general correspondence, including checking and correcting drafts to the required standard and within the agreed timescales as directed
-Type official forms, reports, invoice wording and legal documents with direction from fee earners.
-Maintain and update official forms
-Update meeting schedules for fee earners for overseas trips
-Assist with the administration and organisation of the sector group meetings including minute taking, chasing action points and newsletter generation.
-Add service charges and prepare invoicing documents.
-Open, close and diary certain files using IT based systems. Create and maintain excel spreadsheets and other internal databases.
-Ensure the accuracy of all work completed through thorough checking and proof- reading as required.
-Issue all outgoing correspondence via hard copy post, e mail or fax.
-File certain correspondence on relevant electronic case files.
-Distribute paperwork to and generally liaise with other departments to ensure that work is progressed appropriately.
-Carry out general office duties including filing, photocopying, scanning, faxing, e mailing and answering the telephone as required.
-Processing and distribution of patent standard emails
-Scanning and distribution of renewal correspondence.
To be considered for this role you must have worked in an Administrative role or Secretary role previously
-Excellent and accurate typing skills
-Fully competent in the use of MS Office to include Advanced Microsoft Word, Excel, Outlook and Powerpoint.
-Skilled in the use of audio and digital dictations systems
-Familiarity with Adobe/Nuance PDF would be advantageous
-A good standard of writing, grammar and vocabulary skills.
-Broad knowledge of Progressor would be advantagous
The company are offering a salary of £17,000-£19,000 with full time working hours 9am till 17.15pm, excellent benefits
Please click below to apply