Administrator


  • £18000 - £25000 per annum
  • Posted: 19/06/2017
  • Bristol
  • Job Ref: 043309207
  • Permanent

Job Details

I am currently looking for an Office Administrator for a friendly small team in Central Bristol

There is a very small amount of PA duties attached to this role, is a varied role which you can make your own.

You will have lots of support within the team.

Previous experience within a similar role within professional services is essential

Hours of work are Monday- Friday 9am - 5.30pm - these hours can be very flexible if required, and my client would look at hours maybe of 930am - 3.30pm Monday - Friday.

You will receive a salary of up to £25,000 depending on your experience.

Desired Skill Sets:
- Excellent communication skills;
- Professional manner including good interpersonal skills;
- Comfortable having direct contact with senior personnel, internally and externally;
- Self-starter with enthusiasm and ¡§can do¡¨ attitude;
- Willingness to build an understanding of the firm's services;
- Able to build a rapport with the team and with external professional contacts and clients;
- Competent IT skills; including Outlook, Excel, Word and Powerpoint;
- Familiarity with CRM Database management;
- Able to organise and manage time efficiently and effectively whilst being flexible;
- Takes ownership of work tasks and quality, whilst adhering to deadlines and seeing tasks through to completion

Main Duties:
General Office Management
- Answering incoming telephone calls and covering the phones for other offices as required;
- Dealing with incoming and outgoing post ¡V franking and sorting outgoing mail;
- Welcoming internal & external visitors, making teas and coffees;
- Booking meeting rooms;
- Some diary appointment and management
- Monitoring stationery levels and re-ordering when necessary;
- Processing non-case related supplier invoices;
- Health & Safety ¡V ensuring Fire Wardens & First Aiders attend regular training;
- Liaising with Facilities manager regarding risk assessments, PAT testing and adhoc maintenance;
- Ensuring the following office equipment is functioning correctly and serviced annually: fire extinguishers, photocopier, water cooler and franking machine;
- Liaising with cleaners;
- Liaising with the catering staff re kitchen supplies and booking of in-house meals;
- Liaising with the landlord and the building facilities team regarding building issues, visitors and parking and attending quarterly tenants¡¦ meeting with the landlord¡¦s representative;
- Liaising with IT with regards to any internet connection, phone problems, etc;
- Arranging couriers;
- Maintaining the professional look of the office; ensuring that all areas are always clean and tidy;
- Continued updating of the Business Continuity Management plan

PA and casework support:
- Providing the senior management team with typical PA support as required;
- Booking training courses for the team;
- Case support ¡V using the firms IPS & PE systems, mailshots to company creditors & shareholders, ad hoc support on cases as required;
- Company searches using Companies House;
- Completing Conflict checks, Experian searches and money laundering checklists for new appointments;
- Formatting and editing of documents and presentations using Word and PowerPoint;
- Banking cheques and occasional cash collected from site or received in the post.
- Raising bills using the firms PE system;
- Archiving closed case files/books and records and updating the skeleton file accordingly;
- Maintaining the spreadsheet for records held off-site, liaising with the storage company to arrange collection and delivery and the destruction of records on a periodic basis;

Database management and marketing support:
- Logging of new contacts details onto CRM database and maintaining the database;
- Organising office¡¦s attendance at local networking and trade association events;
- Planning organising and running some marketing events eg small team on team events, occasional corporate hospitality events, and other ad hoc events with clients
- Ensuring these are managed through CRM;
- Working closely with support staff in other FRP offices in the network

If you would like to apply for this role please click apply or send your CV to Katherine.white@pertemps.co.uk