Senior Administrator Job In Glasgow

Senior Administrator

  • £10.61 per hour
  • Posted: 26/03/2018
  • Glasgow
  • Job Ref: 086104971
  • Temporary

Job Details

Our client, who is based in the Public Sector, has a requirement for an Administrator. This role is temporary until the end of November 2018. Based in Glasgow City Centre and attracts a pay rate of £10.61 per hour.
This role requires a current Disclosure Scotland.

Main Duties /Responsibilities
This post will support the Senior Stakeholder Management and Finance workstreams. As part of these workstreams, you will undertake the majority of the administrative tasks of the teams.

For the Stakeholder Management workstream

  • Collating and analysing information or data on key stakeholder management activities and enquiries , submitting results in a written report
  • Acting as an administrative liaison with internal and/or external sources
  • Drafting routine correspondence
  • The creation and maintenance of MSWord templates and documents as well as the formatting of MS Word documents
  • The creation of Excel spreadsheets and the use of frequently used functionality, for example, pivot tables
  • The creation of Power point presentations
  • Mail box and calendar management of team members
  • Establishment and maintenance of distribution lists
  • Bulk emails to distribution list members
  • Management of the team marketing stock
  • Supporting the team with events and exhibitions

For the Finance workstream
  • Process and receipt on EASE buy all supplier/secondment invoices
  • Process (manual/Parity Portal) and receipt consultant timesheets and expenses
  • Set outlook task for check ensuring supplier/secondment invoices are paid timeously
  • Process EASE buy new supplier set-ups
  • Process Worthy cause payments quarterly for grant payments
  • Prepare for new financial year
  • Close/open POs reflecting new financial tracking
  • Organise monthly/quarterly finance meets with all cluster leads and minute taking
  • Organise ad hoc meetings
  • Produce monthly spreadsheets - resource profile and invoices
  • Expenditure Publication (review and complete, monthly going forward now)

Key Skills:
  • Basic Disclosure Scotland issued within last 12 months
  • Excellent verbal and written communication skills along with interpersonal skills
  • Excellent IT skills, including PowerPoint, Excel and MS Word (Pertemps will test on these)
  • Previous Finance experience