PA Secretary Job In Glasgow

PA Secretary


  • £10.54 per hour
  • Posted: 26/09/2018
  • Glasgow
  • Job Ref: 086105195
  • Temporary

Job Details

Our client who is based within the Public Sector, have a temporary role for an assistant PA. This role is based in the west end of Glasgow. The rate of pay will be £10.54 per hour. Hours of work will be Mon - Fri, 9am to 5pm.


Main duties and responsibilities:

  • Organising travel arrangements (flights, accommodation, visas, etc.) for significant domestic and international travel
  • Management of all incoming mail, including email
  • Prepare briefings/updates on actions and decisions taken
  • Manage diary and meeting schedules electronically. Identify and resolve any diary clashes
  • Arrange meetings with a wide variety of staff and external stakeholders
  • Arrange hospitality for meetings either through catering or personal provision as appropriate
  • Plan and book travel and accommodation arrangements for national and international travel and prepare itinerary for national and international travel. Organise VISAs and insurance for travel as required
  • Prepare for meetings and conferences and run an efficient and effective Bring Forward System
  • Draft letters, papers and presentations, support the preparation of PowerPoint presentations and other materials for presentations
  • Responsible for preparing and processing expenses and travel claims.
  • Responsible for the effective use of the purchasing card, and associated administration.
  • Processing financial approvals in finance system (Agresso) and HR approvals
  • Update and maintain confidential records, files and databases


Skills:
  • Excellent interpersonal skills with proven ability to represent senior management in a polite, professional and effective manner
  • Proven ability to work independently and organise own daily workload without supervision, whilst also being a strong team player
  • A high level of accuracy and attention to detail
  • Excellent communication skills, both written and verbal, with excellent telephone manner
  • Flexibility and the ability to handle a large volume of work and prioritise ad hoc, diverse tasks in a busy, professional office
  • Demonstrated excellent IT skills and proficient in use of Microsoft office