Admin Assistant Job In Glasgow

Admin Assistant


  • £9.5 per annum
  • Posted: 24/01/2019
  • Glasgow
  • Job Ref: 086105335
  • Temporary

Job Details

Our client, a highly respected Higher Education establishment based in Glasgow, require an Administrator on a temporary basis. The salary for the position is £9.00/hour, working 35 hours per week Monday to Friday.

Main purpose of role:
To provide an efficient and effective administration service to support research activities across the College. To provide executive support for the Dean of Research and to provide support for the Business Development, IAA team, research support and finance team and deliver event and conference organisation.

Accountabilities/Responsibilities:
Provide executive support to the Dean of Research, including diary management, preparation of papers, clerking, managing agenda and actions
Coordinate Lord Kelvin Adam Smith Leadership applications
Event organisation, planning and delivery.
Work with Research and Business Development Manager to develop workshop and seminar programmes
Web development and marketing support
Manage College Social Media accounts
Deliver a full range of secretarial and administrative duties to a number of teams. This includes but is not limited to diary management, room bookings, meeting organisation, associated catering, and arranging travel
Act as first point of contact in the College, responding and directing enquires as required
Administer financial processes - Raise purchase orders via the Agresso System, process invoices and monitor the team's budget
Source and present complex data
Manage the set-up for new members of staff, ensuring furniture and IT equipment are in place
Purchase the necessary equipment in sufficient time and engage IT services for set up

Key Skills and Requirements:
Essential:
Scottish Credit and Qualification Framework level 7 (Scottish Vocational Qualification level 3, Higher National Diploma) or equivalent
Knowledge of the academic research environment
Knowledge of research administration support environment
Excellent written, interpersonal and communication skills
Excellent time management, administrative and organisational skills
Excellent ability to interact with internal and external contacts with tact and diplomacy
Ability to work independently and as part of a team, and exercise initiative in problem solving
Ability to multi-task, assess priorities and work flexibly accordingly to changing
priorities
Possess analytical skills and competent numeracy skills
Ability to undertake research independently on specified topics and present information
clearly and concisely
A customer-focussed approach to work, demonstrating a positive and helpful attitude.
Excellent IT skills including working knowledge of Microsoft Office packages and
databases e.g. Excel and Word
Demonstrable working knowledge of updating websites using software such as T4 or equivalent.
Experience of clerking committees
Experience of managing events
Experience of maintaining webpages using T4 Software
Desirable:
Knowledge of University Systems, including Agresso, CORE and e-Recruitment
Experience of working in a Higher Education environment
Experience of copy writing