Our client, who is based within the public sector, has an urgent requirement for a programme Support Officer. This is a temporary requirement and is based in the city centre of Glasgow.
The pay rate is £11.82 per hour, and hours of work will be 9am to 5pm Monday to Friday.
This role will require travel throughout Scotland (mostly Glasgow, Edinburgh, Perth, Stirling) to attend network meetings (variable frequency but on average 1-2 meetings per week)
- Assist the Programme Team with the planning, monitoring and maintenance of project plans within programmes of work, ensuring that all risks and issues logs and critical dependencies for each programme are maintained and that the agreed timescales are met.
- Establish and maintain a number of information management systems in order to ensure efficiency of project and programme administration.
- Proactively plan, organise and deliver a range of stakeholder engagement events, this includes scheduling of dates, negotiating with venues and stakeholders, collating, preparing and distributing papers and presentation materials, and undertaking post event evaluation analysis and reporting.
- Work closely with national committees and groups to attend meetings, taking a detailed and accurate draft minute that may include a range of complex technical and medical content, specifying decisions and actions agreed. This includes maintaining a log of actions to monitor progress against agreed timescales.
- Apply recognised programme methodology; develop and maintain a risk and issues log, taking mitigating action where possible and escalating issues as appropriate; develop progress and highlight reports to ensure project stakeholders are kept abreast of the project; arrange regular project team meetings to monitor progress ensuring deadlines are adhered to.
- Work with the Programme Team to identify data requirements and plan how they should be met within individual Programmes; collate, analyse and manipulate data using appropriate systems and IT software such as Microsoft Excel and Business Objects; design, develop and distribute questionnaires for collection and analysis of quantitative and/or qualitative data to inform Programme requirements.
- Excellent level of oral communication
- Excellent written communication, with the ability to adapt style and form as appropriate, evidenced through academic study or previous employment
- Experience of providing committee support, especially accurate minute taking
- Excellent organisational skills and the ability to work to deadlines and to organise a busy workload
- In-depth working knowledge of standard office software packages e.g. Microsoft Word, Excel, Office, PowerPoint.
- Team player with excellent interpersonal skills
- Flexibility and the ability to work within a very busy multidisciplinary team
- Experience of project management and project management methodology (desirable)
- Practical knowledge of Microsoft Project and Access, Adobe Acrobat Reader and Writer and website content management systems (desirable)