Business Support Admin Job In Glasgow, Glasgow City

Business Support Admin

  • £10.43 per hour
  • Posted: 12/01/2021
  • Glasgow, Glasgow City
  • Job Ref: 086106301
  • Temporary

Job Details

Our client, a highly respected Public Sector establishment, based in Glasgow City centre, require a Business Support Assistant on a temporary basis. The salary for the position is £10.43 per hour. Hours of work are Monday to Friday 8.30am to 5.00pm. The role will be initially based at home but applicants must be able to work in Glasgow when the office re-opens.
A minimum Basic Disclosure Scotland certificate issued within the last 12 months is a requirement of the role.

Main duties of the post include:

  • Managing mailboxes for senior staff and the directorate. Reviewing content and prioritising emails, general inbox maintenance and filing
  • Organising, preparing and issuing papers, reports etc for key meetings
  • Collating and processing data and maintaining databases
  • Obtaining quotes for minor purchases and issuing procurement documentation
  • Answering internal and external enquiries via email, telephone and in person
  • Liaising with colleagues and external customers
  • Managing calendar support for senior staff, checking availability and suitability and declining or accepting meetings
  • Organising and managing logistics for events
  • Raising, tracking and receipting Purchase Orders
  • Checking expense claims ensuring valid receipts, mileage is within parameters etc
  • Recording, typing and distributing meeting minutes
  • Photocopying and collating materials
  • Formatting and quality assuring reports and publications
  • Updating and maintaining electronic files
Key Skills and Requirements:
  • Relevant experience gained in a similar role ideally within the public sector
  • Excellent interpersonal skills
  • Ability to organise and prioritise work well, showing you can adapt to changing demands
  • Excellent IT skills
  • Minute taking
  • Dairy Management
  • Work well within a team