Our client, a highly respected Public Sector establishment, based in Glasgow City centre, requires a PA/Administrator on a temporary basis for up to six months. The salary for the position is £12.63 per hour, working Monday to Thursday 8.30am to 5.00pm and Friday 8.30am to 4.30pm.
A minimum Basic Disclosure Scotland certificate issued within the last 3 months is a requirement of the role.

Main Duties:

• Ensuring effective day to day management of the Head of Environment and Sustainability's diary, inbox, mail and calls
• Maintaining a prioritised actions list for Head of E&S to support effective business delivery
• Prioritising and coordinating appointments and meetings ensuring timely commissioning, and provision of all relevant papers
• Organising a range of meetings between Transport Scotland, stakeholders and consultants, distributing meeting notifications and agendas, preparation and circulation of associated papers
• Provision of secretariat functions for meetings
• Provision of administrative support for the Air Quality Branch and wider management team as required
• Following Scottish Government information management principles by storing documents, and records of work-related activities on our corporate filing system (eRDM)
• Collating papers and ensuring support for Ministerial and Chief Executive correspondence, Parliamentary Questions and FOI requests, to ensure Head of Operations actions them before deadline
• Processing invoices for the team

Key Skills and Attributes:

• Relevant experience gained in a similar role ideally within the public sector
• Experience in a PA/Senior administrator role
• Excellent Interpersonal and both written and verbal Communication skills
• Diary Management
• Excellent IT skills and familiarity with MS Office packages
• Able to work flexibly and effectively under pressure
• Able to work as part of a team and on own initiative