Billing Supervisor

  • £38000 per annum, Benefits: Esther
  • Posted: 29/08/2017
  • London TW6 1EW London
  • Job Ref: 177100195
  • Permanent

Job Details

We are currently recruiting for one of our longest standing clients in London who are looking to bring on board a Billing Supervisor into their fast paced and successful international business.

The business has its Headquarters in the US and has 135 locations across 40 + countries arround the world.

The successful candidate will communicate across multiple intercompany departments and across a wide client base as well as taking responsibility a Billing Assistant as a direct report aiding, supporting and developing where required.

Key accountabilities

• To raise sales invoices accurately and on a timely basis, and to liaise with surveyors and technical staff regarding Work In Progress (WIP) Balances.

• Raise sales invoices accurately and on a timely basis for Claims, Legal, Liability, Risk and Asset Management, South Africa and Middle East in accordance with policies.

• Ensure all file related expenses and contractor invoices are recorded accurately

• Ensure WIP kept to, or below, budgeted levels and prepare WIP balance reports by surveyor and arranging follow up meeting if required to ensure reports have been reviewed

• Provide monthly Working Capital report for Claims, Legal, Liability, Risk and Asset Management, South Africa, and Middle East

• Review and monitor Global Aviation WIP and provide summary reports on a monthly basis

Specific Duties & Responsibilities:

Liaise with Finance and Financial Controller regarding expenses input and recovery

• Preparation of weekly and monthly Management Information relating to new files opened and billable hours

• Ensure Vision is being used effectively for Global Aviation invoicing and provide support as required

• Provide support for the Global Claims System

• Review file set up, ensuring billing terms are accurately reflected, requesting market data and updating vision as appropriate

• Assist in fee collection (non-ecf) as required

• Attend client meetings as requested to agree invoicing where fee funds held

Line Manager Responsibilities:

• Management of work allocation of the Billings Assistant

• Provide direction and leadership to the Billings Assistant

• Identify training and development needs of the Billings Assistant and facilitate appropriate solutions

• Any other WIP projects for the global business.

• Other ad hoc tasks as required to assist in the smooth running of the department


• Experience in a billings environment preferably in the service industry

• IT literate with advanced Word and Excel skills, able to produce pivot tables

• Experience of raising billing issues with senior employees

• Experience of organising work to ensure objectives are met

• Able to communicate in a clear, concise and structured manner

• Teamwork

• Senior Stakeholder Management

• Strong problem solving skills

• Resilient and Tenacious


• Insurance industry knowledge

• Experience of collections in a professional environment

• Ability to assist with other accounting tasks e.g. purchase ledger

Daily format

• 09:00 – 17:00 (1 hour lunch break)

• Travel may be required as and when so flexibility is a must.

• Additional Benefits, including private healthcare, pension, child-care vouchers and discressionary bonus.

Please get in touch with me a s soon as possible should your experience and knowledge fit the above brief.