Executive Assistant Job In Aylesbury

Executive Assistant


  • £12.51 - £13.83 per annum
  • Posted: 04/02/2019
  • Aylesbury
  • Job Ref: 770100142
  • Temporary

Job Details

Executive Assistant

Pertemps are looking for an experienced Executive Assistant to support a local government area based in Aylesbury, Buckinghamshire. This is a temporary assignment to cover a secondment, starting ASAP expected to last 3 months, which could be extended. To be considered for this post you will need at least 2 years' EA experience, also working at Director level.

The pay rate is £12.51 to £13.83 per hour dependant on experience, which is £24,133 to 26,691 per annum. This position is full-time Monday to Friday, 37 hours per week.

The company's mission statement: Our vision is simple. To make a real difference to the people and communities we serve. Now, and for the future. This means safeguarding the vulnerable, creating opportunities, building self-reliance and keeping Buckinghamshire thriving and attractive. Its local communities are at the heart of everything it does. Whether it's new roads being built, helping parents get their children a school place or providing essential care and support to vulnerable children or elderly residents, this company are here to make a real difference to the people and communities it serves.

The Executive Assistant will provide support to various Heads of Service and Service Directors in relation to:

  • Organise and maintain the diary; produce documents, slides and spreadsheets; arrange room bookings and hospitality, receiving, prioritising and communicating post and phone messages; maintain office supplies and services; and organise paper filing and electronic record keeping, in support of the Senior Management Team.
  • Ensure that all paperwork/presentations/handouts required for meetings and workshops are provided to the Senior Manager/s in a timely manner.
  • Take notes and minutes of meetings as required.
  • To arrange as necessary, with Service colleagues the preparation of draft replies to correspondence.
  • Proof reading of work before passing work on.
  • Proactively deal with queries on behalf of the Senior Management Team.
  • Providing EA cover to the Service Director as and when required.
  • To be responsible for calendar management.
  • To proactively manage e-mails and inboxes.
  • To Assist the Leadership Team in the preparation of documents, reports, spreadsheets and presentations.
  • To manage correspondence and phone calls coming into the Leadership Team.
  • To maintain paper and electronic filing.
  • To be responsible for managing all activities relating to arranging meetings, including but not limited to arranging room bookings, providing relevant documentation and taking notes and minutes of meetings as required.
  • To arrange as necessary, with Service colleagues, the preparation of draft replies to correspondence.
  • Proof reading of documents / correspondence for the relevant Director.
  • To proactively deal with queries on behalf of the Leadership Team.
  • Provide EA cover to the Executive Director as and when required.
  • To provide project / programme support to the Leadership Team.
  • Be the go to person for other colleagues and external partners advice, support and assistance on behalf of Heads of Service and Service Directors.

Skills, knowledge & experience required for this role:
  • Excellent ICT skills - including use of Microsoft applications and specialist systems which support procedures and record keeping.
  • Excellent written and verbal communication skills and the ability to build relationships and influence others based on knowledge of the area.
  • Good planning and organisational skills, with proven ability to prioritise workloads, monitor and evaluate work, to ensure deadlines are achieved.
  • Numerate and accurate with good attention to detail.
  • Proven initiative and judgement to identify and resolve problems.
  • Good planning and organisational skills, with proven ability to prioritise and co-ordinate workloads, monitor and evaluate work, to ensure deadlines are achieved.
  • Well-developed interpersonal, persuasion and negotiation skills to build relationships and influence the stakeholder community.
  • Proven ability to explain technical / specialist information in a way which a non-specialist can understand.
  • Proven ability to cope with conflicting and changing demands through good time management and the ability to work under pressure.
  • High level of technical expertise in analysis, data manipulation and reporting.
  • Excellent written and verbal communication skills and relationship building skills.

In return the Executive Assistant will receive an hourly salary of £12.51 to £13.83 per hour, dependant on experience.

Pertemps are able to offer an excellent rate of pay, holiday pay and a pension scheme to those who are PAYE, weekly pay, online payslips and online timesheets all within a supportive environment for you to work with good transport links.

If you are interested in this great career opportunity and have a minimum of 2 years' EA experience supporting at Director level, please apply.