Office Administrator with Secretarial Support
A PRIVATELY OWNED PROFFESIONAL SERVICES COMPANY SITUATED CLOSE TO VICTORIA ARE URGENTLY RECRUITING THE FOLLOWING ROLE
This is a hands-on role, which will require the candidate to work under their own initiative either alone or as a part of a team within a busy a friendly office situated close to Pimlico/Victoria
The candidate would ideally have at least 3+ years' experience of working in a professional office in an administrative/secretarial position. Role to include but not limited to the following:
Provision of admin support to the firm's partners and senior staff including dealing with correspondence, some diary management & occasionally organising travel arrangements.
Overseeing the receipt of client records, reviewing for completeness and logging these in and out of the office.
Some basic book-keeping including collation of client's invoices (primarily using excel).
Opening and maintaining client's documentary & electronic files & managing the office manual filing system.
Dealing with Bank Audit Certificate requests and controlling their receipt.
On-line filing of documents to the Registrar of Companies.
Drafting invoices and writing time off the internal time-cost system.
Assistance with debt collection involving written and telephone communication.
Overseeing office maintenance and house care matters and where applicable obtaining quotes for agreement of partners for works.
Track stocks of office supplies and place orders where necessary obtaining best value and managing price and contract negotiations with office vendors and service providers.
Meeting room management and control.
Assistance with firm PR.
General ad-hoc office duties.
Provision of support and cover to the secretarial department as required to include:
Post (logging incoming & managing outgoing post),
Typing (correspondence, invoices, memos, file notes, emails etc.),
Reception duties (phone calls, meet & greet clients, dealing with couriers etc.)
File management and document filing, ¢ Stationery orders and management.
The candidate should be:
Computer literate with good knowledge of MS Office (MS Excel & MS Outlook in particular) and an understanding of Social Media.
Proactive in their approach to the role and the requirements of the firm.
Ability to communicate and interact with staff and clients on a professional level.
Able to organise, manage and control their own workload and adhere to client and office deadlines and discretion.
This is a really lovely company who look after their staff good working conditions and benefits