PA / Team Assistant - Part time Job In London

PA / Team Assistant - Part time

  • £13 - £13.1 per hour
  • Posted: 12/03/2018
  • London
  • Job Ref: 775108861
  • Temporary

Job Details

Animal charity is seeking an experienced part time PA / Team Assistant Coordinator to support their Fundraising and Communications Director and team at their London offices.

This is a part time (3 days per week) ongoing temporary role starting ASAP and will pay circa £13.10 per hour.

The PA / Team Assistant will provide comprehensive administrative support for the Director of Fundraising & Communications and heads of departments. This role is also the central contact point for all overseas information communications officers within the wider team. Duties include:

  • Assist the Director of Fundraising and Communications and the various Heads of the Fundraising and Communications Department in the fulfilment of routine administrative requests
  • Proactive approach to assisting the Director of Fundraising and Communications with diary management
  • Acting as a point of contact for the Director of Fundraising and Communications (and the wider department, as required)
  • Timely monitoring, collation and summarising of papers, reports and presentations, including regular SLT and Board reports
  • Manage all travel arrangements for the department including: Bookings for international and UK travel and accommodation
  • Co-ordination of meetings with internal and external stakeholders including preparing agendas, inviting attendees, arranging venues and catering, taking minutes and following up on actions as appropriate
  • Assisting in arranging meetings with international colleagues, both via video conference and in person
The ideal PA / Team Assistant will have the following knowledge, skills and experience:
  • A proven track record of supporting a team under time pressure and an ability to deliver results
  • Experience of supporting budget planning and management
  • A basic understanding of animal welfare and/or a willingness to learn
  • Excellent organisational and administrative skills - attention to detail
  • Ability to draft clear and concise reports
  • Ability to work on own initiative and as part of the team
  • Excellent IT skills - (Microsoft Office including PowerPoint)
  • Excellent interpersonal and communication skills with excellent spoken and written English
  • Confident, enthusiastic and skilled at building relationships