Admin Assistant Finance Job In London

Admin Assistant Finance


  • £12.88 per hour
  • Posted: 25/01/2019
  • London
  • Job Ref: 775109344
  • Temporary

Job Details

Admin Assistant - Finance

My Client is a top University located in Central London and they are looking for an experienced Administration Assistant with experience in the Finance sector, for a temporary role for approximately 4 weeks.

Admin Assistant Roles & Responsibilities:

  • Deal with a range of day-to-day administrative processes. Assist the team in providing support for all post award activities
  • Manage and maintain accurate central records for each research award on the Electronic Document and Records Management system, EDRM. Ensure records are kept according to funder requirements and assist with internal / external audits of project documentation
  • Coordinate the collection and preparation, including photocopying, scanning, faxing and mailing, of all the necessary paperwork and reports required for internal and external research funder's audits
  • Provide specialist administrative support for European Commission funded projects which includes the coordination of European Commission timesheet management
  • Creation of purchase orders for the Post Award team. Process and maintain the financial records (purchase orders, invoices, claim forms etc.) using the company financial system, MyFinance. Ensure that everything is processed in a timely manner and any discrepancies are dealt with promptly
  • Liaise with Accounts Payable on setting up new suppliers on MyFinance ensuring all the required forms are completed and submitted
  • Communicate and provide information by relevant methods, post, email, telephone and in person, internally and externally to assist and enable post award operations to provide an effective and efficient support service
  • Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures
  • Manage courier services bookings via online portal ensuring timely service is maintained
  • Complete income payment memos and maintain financial log for submission to the company Treasury
  • Generate invoices on MyFinance for various research funders quarterly on receipt of income from post award expenditure reporting
  • Review post award deadlines for financial reporting on various funder's portals to assist with timely submissions
  • Develop and maintain effective relationships with colleagues across the University and with external funding bodies and organisations
  • Maintain contact details and distribution lists ensuring they are kept up to date
  • Arrange and participate in meetings and project team activities

Admin Assistant Essential Skills & Experience:

ESSENTIAL: Previous experience providing admin support within the financial sector
  • A good level of general education to at least A level standard
  • Significant administrative experience working in a support / finance environment
  • Experience of maintaining electronic records on a management information system
  • Experience of financial database systems and maintaining accurate financial records
  • Experience of working with internal and external auditors
  • Excellent interpersonal, oral and written communication skills
  • Excellent IT skills including knowledge of excel and Microsoft office software
  • Strong organisational skills and the ability to prioritise
  • High level of numeracy with good attention to detail
  • Ability to undertake a wide variety of tasks, often with tight and conflicting deadlines, and under pressure
  • Ability to act on own initiative and be proactive in suggesting solutions to ensure an effective service
  • Willingness and ability to work collaboratively within a team
  • Disciplined but flexible approach to work, whilst adhering to deadlines
  • Demonstrates initiative and the ability to use judgement when appropriate
  • A commitment to customer focus and the need to provide an efficient, professional and effective service to the many contacts both internally, at all levels of the organisation, and externally.

Role: Administration Assistant
Duration: Temporary - 4 weeks
Pay Rate: £12.88 per hour PAYE
Start Date: ASAP