Contract Administrator x 2
A leading facilities Management company situated in Reading Berkshire are looking to recruit 2 Contract Administrators to join a dynamic busy and friendly team, this is an exciting time to join this company as this is a brand new role working on a brand new contract!
" Generate quoted works within SAP and Maximo in a timely manner, updating quoted works (WIP) spreadsheet.
" Generate purchase orders for quoted works, PPM materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
" Liaise with Contract Managers, Supervisors and Planning Team to schedule/assist the companies labour and Subcontractor attendance.
" Invoice and credit approvals - Quality checking invoice/credit for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
" Liaise with Contract Managers and Supervisors to effectively deal with subcontractor/supplier invoicing queries escalating issues where necessary to Management team.
" Uploading of statutory documentation to client portals Elogbooks, including: Combustion, Refrigeration and NICEIC Certification.
" Arranging and ordering Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
" Carry out general administrative duties in line with the departmental policies & procedures
" Undertake any 'ad hoc' duties as requested by Mobile South Management team
" Impact: Key role in ensuring Quoted/follow on works are fully logged and prepared ahead of attendance at site, together with the upload of statutory documentation to various customer systems. The monitoring of supplier invoices ensures financial controls are maintained.
Complexity: Strong knowledge of in-house systems and processes are required to undertake this role effectively. Time management skills and attention to detail feature strongly in the job holder's ability to effectively complete all tasks within timescales.
Ideally you will have previous/relevant experience although the company will consider strong administrators who are technically minded with strong Microsoft office experience and CRM and ideally CAFM experience