Administration Coordinator


  • £22000 - £25000 per annum
  • Posted: 18/11/2016
  • Loughborough
  • Job Ref: 062101672
  • Permanent

Job Details

Our leading client based in North West Leicestershire is seeking an enthusiastic and committed Administration Coordinator to join their Asphalt and Contracting team on a permanent, full time basis.

The successful candidate will be the Regional Coordinator for the Central Contracting region and be responsible for ensuring all daily material, plant and sub-contract orders are communicated to relevant suppliers and contractors.

Other duties will include:

Ensuring all records are kept and filed correctly.

Meeting all customers' and business requirements in the most cost effective, professional and timely manner whilst achieving a high level of customer both internal and external service.

Key accountabilities:

To support the role of the external sales force through securing work, following up of sales leads, and promotion of branded products

Place accurate material orders for all surfacing crews in accordance with specification

Manage and organise the works program and update the location board system

Where necessary, escalate customer issues or order details following Hanson's Escalation Process when the situation is outside the control, capabilities or authority of the job incumbent.

Liaise with other internal Hanson team members in relation to customer orders, pricing, products, delivery matters via phone and email

All daily Materials, Plant and Subcontract orders are phoned through to suppliers/sub-contractors. Copies made and filed for reference. Confirmation of orders raised and P.O numbers relayed back to Site Managers

Plant sheet/ Defect sheet checks liaise with Fleet Manager and organise to book in or replacement vehicles where necessary. All vehicle defect sheets logged, sent on to the Fleet Manager. Hired Plant sheets to check and forward to Suppliers for monitoring of hours/faults.

Material Laying records weekly review and monitor for compliance. Copies filed for reference in the relevant electronic file.

Stores ordering any small tools or supplies the gangs require and book against relevant job.

PPE orders for all surfacing members, monitor usage.

Hire and off hire plant through the Fleet Manager.

All Stand-pipe licences for Surfacing Gangs to be ordered through Water Authorities and logged.

Keep the regional tonnage diary up to date on a daily basis.

Code the Hanson asphalt material files.

Link with the area teams and relevant external departments to ensure high level of customer service is maintained, including working within other areas should the need arise

Maintain good working relationships with drivers and/or traffic staff of service providers

Understand the forward order and forecast sales volumes to evaluate the impact on distribution requirements.

If you have experience of working in a similar role please apply online or contact Zoe Gannon on 01283 512225