We are currently recruiting for a part time Network Administrator to work within a higher education organization
The postholder is a key member of team; you will be supporting the Management Team in the co-ordination of the project activities, meetings and secondment, maintaining up to date communication with various collaborators/stakeholders, maintaining the website and scheduling deadlines and deliverables.
To provide holistic administrative support to MAKERS Management Team by assisting in planning and undertaking routine office procedures, including photocopying, preparing documents (electronic and hard copies), establishing and maintaining an electronic and paper filing system for all formal project management and any associated documents including reviews and dissemination materials
To provide administrative support to MAKERS Management Team and Consortium meetings as and when required. As part of this, the role holder will book rooms, take and write up minutes.
To prepare/book refreshments, hospitality and accommodation for all MAKERS'events.
To book travel and accommodation for MAKERS Management Team and visitors.
To assist the MAKERS Management Team in the entry of data into corporate systems and databases
To implement the day to day project coordination tasks with the PI, MAKERS Management Team leaders
To actively liaise with partners to coordinate administrative aspects of the project such as the management of deadlines for project deliverables and communication between the PI and the partners
Booking travel and hotels
Process expense claims for the team
Looking after the secondment spreadsheet,
Updating the numbers regularly
Updating the GANTT chart
Updating the portal with MAKERS information
Updating and editing the MAKERS website
Sending reminder emails to MAKERS partners
Events - confirming attendance
Sending through publications
Updates about secondments
Secondment plans /report
Sending timesheets to Research Support Services
Liaising with partners to assist with external events
Organising events at the Birmingham business school
If you are interested in this role please apply