Research Finance Administrator required to work with a leading University to provide a key communications point which offers advice and resolutions regarding a range of research related financial matters to Budget Centre staff
Provide assistance and advice on costing and pricing external contracts within specified guidelines, taking account of specific sponsor requirements to ensure that the income to the University is maximised. This might include, for example:
Providing staff costings for particular grades of staff over a defined period of time. These costings may or may not include assumptions for pay awards and other incremental progression. This will be achieved by using the University Notional Forecasting system. More complex, day rate costings will be produced with assistance from Senior members of the Team.
Ensuring Academic staff consider all costs that can be reclaimable under sponsor conditions, such as Technician Support and Indirect Costs.
Ensure that proposals sent to sponsors are numerically accurate and that any VAT issues have been taken account of.
Proposals that are not in sterling ensure the correct exchange rate has been used as per the Universities internal agreed rates
Oversee the management of research accounts across a full range of sponsors and provision of advice to academic and related staff.
Resolve contractual issues, ensuring that contracts do not unduly disadvantage the university's cashflow position or represent undue risk. This involves discussion and agreement of payment terms with funders in conjunction with the Contract Officer. For this post, this involves tasks of varying complexity and predictability and is complicated by the wide range of funding bodies involved. The Postholder will also be responsible for ensuring that all requirements for clinical trials work have been met, including insurance cover, indemnities etc.
For EC grants the payment terms will need to be agreed with the partners of the consortium. The EC guidelines will need to be adhered to at all times
Setting up awarded grants and contracts within the University Research Systems and ensuring all data is accurate and in accordance with the specific terms and conditions.
Ensuring that invoices to sponsors or partners are sent in accordance with the terms and conditions of the contract in a timely manner and resolving any related queries.
Monitoring and updating information as regards those projects that are still live but whose end dates have expired. This will involve liaison with both academic and School staff in order to resolve outstanding issues.
Updating awards on the Research Accounting System for claims or payments that have been made in other currencies for example Euros due to the conversion rate differing from the account set up rate.
Dealing with internal and external correspondence, answering standard and some complex queries independently and proposing solutions, some of which would need further consideration by the Research Team Leader.
Knowledge, Skills & Experience
Ideally some formal relevant training (such as AAT, other Finance/Accountancy/Business qualifications)
Some previous experience within accountancy/financial environment or administrative environment is preferable.
Must be numerate, excellent general computer skills, particularly spreadsheets Experience of Excel, Coda and Business Objects would be an advantage.
Ability to organise varied workload and work to strict deadlines.
Good communication skills both written and verbal.
If you are interested in this role please apply.