Are you a receptionist/ secretary who wants to work with inspired people in a great place to work, where each person has the opportunity and voice to affect change? Our client aspires to do business in the right way, with a transparent and open culture to match. Through their coordinated corporate responsibility programme their people have ongoing opportunities to participate in education outreach, fundraising and pro bono schemes. These schemes give you an opportunity to enhance your skills, as well as contribute to the community value generated as a business.
They want you to succeed both in work and life. To support this they promote a healthy, productive and flexible working environment that respects work-life balance. They believe that everyone should pursue their passions and provide a real opportunity for this; whether you join one of their sports teams, social networks or bring a new interest to your colleagues.
Seeking a proactive, enthusiastic, and experienced receptionist/ secretary to work in Central Bristol. Working hours are 37½ hours each week starting at 8.30am and finishing at 5.00pm. This is a busy and varied role and the successful candidate will be able to demonstrate their ability to work in a close knit team but also complete tasks independently and to deadlines.
In addition to being the first point of call for answering the telephone, greeting clients and running the meeting room bookings, the role will also involve liaison with the technical staff in providing additional administrative support such as booking travel arrangements, dealing with incoming and outgoing post and helping in the preparation of monthly reports.
As a front of house role, the candidate would need to have an excellent telephone manner and personable nature.
Working hours are 37½ hours each week starting at 8.30am and finishing at 5.00pm. There is a one hour lunch break to be taken between 12.00pm and 2.00pm at a time alternating with another member of the admin team. Some flexibility would be beneficial when required by meetings and deadlines.
The main duties are:
" Answering the telephone and taking messages
" Greeting clients
" Management of meeting and conference room diary
" Organising refreshments and catering for meetings.
" Pre meeting set up and post meeting clearing up of meeting rooms
" Support to the technical team in preparation of reports, audio typing for meeting minutes
" Opening and distribution of incoming post
" Franking of outgoing post
" Photocopying / binding / printing orders as necessary
" Arranging travel bookings (i.e. Hotels / Rail / Air)
" Booking of couriers
" Management of kitchen facilities including stock levels, emptying the dishwasher and general cleanliness/tidiness
" To work as part of the admin team and fulfil other duties as directed (and guided) by the team to generally assist in the smooth running of the office.
Ideally would suit someone with at least 2 years' experience in a similar role.
" Presentable with excellent telephone manner
" Pleasant and helpful disposition
" Excellent timekeeping
" Must be confident working under pressure, and multi-tasking.
" Touch typist
" MS Word, Excel and PowerPoint skills
This is an excellent opportunity to develop in a busy office environment. If interested please send your CV to firstname.lastname@example.org or call Kirk on 0117 9226500 if you have any questions.