Executive Assistant Job In Edinburgh

Executive Assistant

  • £12.17 per hour
  • Posted: 02/04/2018
  • Edinburgh
  • Job Ref: 082104374
  • Temporary

Job Details

Pertemps Scotland are currently recruiting for a P/T PA on a temporary basis to work 5 half days per week.

Purpose of the role:

The post holder will provide PA/administrative support to the wider department.

Your new role/Duties

- Diary management and act as first point of contact for all correspondence (written, phone, email)
- Co-ordinating scheduling of meetings including face-to-face and tele/video conference calls, and preparation of minutes, and dissemination of information in accurate and timely manner
- Arranging meetings for the team which can include making arrangements for catering and room bookings
- Booking travel
- Filing expenses through the e-expenses system and to any external funders
- Preparing any necessary graphics
- Formatting documents to meet editorial or formatting requirements
- Preparing posters and presentations for conferences and other venues
- Coordinating and collecting sign off from co- authors of publications
- Co-ordinating the submission of papers to journal websites
- Getting letters of collaboration and uploading them to sites
- Liaising between the finance team and the PI during the grant preparation


- Excellent office skills including relevant IT
- Excellent attention to detail
- Ability to manage own work load
- Team player
- Previous PA experience

If you are interested in the role, please apply online or send your CV to edinburgh@pertemps.co.uk