Administrator Job In Glasgow

Administrator


  • £9.50 per hour
  • Posted: 29/01/2019
  • Glasgow
  • Job Ref: 086105345
  • Temporary

Job Details

Our client, a highly respected Higher Education establishment based in Glasgow, require an Administrator on a temporary basis. The salary for the position is £9.50/hour, working 35 hours per week Monday to Friday.

Main purpose of role:
To assist the Research Cluster Coordinator and the lead of designated research clusters within the School by providing comprehensive effective and proactive administrative support.

Accountabilities/Responsibilities:

  • Provide administrative support for a range of research clusters, appropriate to the requirements of the School. Provide comprehensive administrative support to the lead of designated research clusters in connection with research, knowledge exchange and impact activities, working on own initiative to resolve issues and ensure a high level of support is provided, including undertaking appropriate communications with relevant stakeholders
  • Point of contact for the research clusters within the School, the broader College and externally. Support academic colleagues in their engagement with key School and University stakeholders. Communicate effectively with these individuals on an on-going basis, providing assistance, answering queries independently and welcoming visitors to the School/University
  • Clerk the research cluster meetings: prepare agendas and papers; record concise minutes; progress appropriate follow-up actions
  • Provide appropriate administration to support a programme of research seminars, workshops and events
  • Provide administrative support for the academic research leave process
  • Assist the Research Cluster Coordinator with the gathering of relevant information to support research cluster activities. Collate research grant, publication, and information regarding indicators of esteem for cluster annual reports. Ensure all information is accurate, investigating anomalies and resolving issues as appropriate. Collate research related data in order to run queries and exports, update, edit and amend records and produce reports using established formats. Responsible for handling and storing data appropriately to maintain confidentiality and data integrity
  • Assist the Research Cluster Coordinator to provide comprehensive and accurate research related data in support of the School's professional accreditations. Collate research grant, publication, and indicators of esteem data per cluster and also in accordance with the different categories and requirements stipulated by the accrediting bodies
  • Prepare electronic and hard copy communications to disseminate information from the clusters to inform key stakeholders about relevant news, events and other important information. In consultation with the Research Cluster Coordinator, utilise social media to communicate effectively with stakeholders
  • Assist the Research Cluster Coordinator to update and maintain research cluster webpages, ensuring information is accurate and up to date
  • Work collaboratively with colleagues to ensure that effective and co-ordinated administrative support is provided to all research clusters and for all research events in the School

Key Skills and Requirements:
  • SCQF level 5 or 6 (National 5 or 6, SVQ 2 or 3) or equivalent
  • High standard of English both written and spoken
  • Proven ability to plan, organise and prioritise tasks
  • Able to work proactively, demonstrating use of own initiative and with limited supervision
  • Able to maintain high standards of numerical and data accuracy, attention to detail and professionalism
  • Excellent communication and interpersonal skills
  • Highly effective user of MS Office suite (Excel, Word, Outlook, PowerPoint), and the web
  • Self-motivated and proven ability to work independently and in a team
  • Initiative and judgement to resolve problems independently
  • Ability to build effective working relationships with both internal and external colleagues
  • Ability to maintain confidentiality
  • Strong customer service skills
  • Ability to work flexibly and adapt to changing environments
  • Relevant experience of personal development in a similar role
  • Experience of working in a higher education or related environment
  • Event management experience
  • Experience of clerking committees and minute taking
  • Experience of collecting, processing, and manipulating data

Desirable

  • Experience of working in a research environment
  • Experience of web editing and use of T4 web publishing software
  • Use of Content Management Systems
  • Use of social media in a professional context