Office Manager

We are seeking an experienced and detail-oriented Office Manager. This is a combined role which will include, overseeing the sales order process and supply chain/purchasing functions.
The ideal candidate will be highly organised, proactive, and capable of multitasking in a fast-paced environment. You'll have the chance to work with a dedicated team and contribute to the success of the business while enjoying opportunities for personal and professional growth. If you thrive in a busy environment and are passionate about driving operational excellence, we encourage you to apply.

Key Responsibilities:

Oversee Sales Order Processing:

• Supervise and support a small Sales Administration team to ensure efficient and effective work flow.
• Coordinate with sales representatives to facilitate order processing and customer inquiries.
• Oversee the maintenance of accurate sales records and databases
• Conduct performance appraisals for team members, providing constructive feedback and setting development goals. 

Purchasing:

• Conduct price comparisons for all trade products and supplies, ensuring cost-effectiveness.
• Responsible for ordering stocks and maintaining appropriate inventory levels.
• Enter new product codes into the Sage accounting system.
• Set up new suppliers and maintain relationships with existing ones.
• Negotiate contracts and terms with suppliers to optimise procurement process.
• Monitor carriage costs for UK carriers, ensuring efficient and cost-effective delivery solutions.
• Track outstanding orders and ensure timely fulfilment.
• Ensure that all staff members adhere to company procedures and policies.
• Implement and enforce best practices to maintain compliance with regulatory standards.

Qualifications and Skills:

• Proficiency in using Sage or similar accounting software.
• Excellent communication and interpersonal skills.
• Ability to lead and motivate a team to achieve common goals.
• Knowledge of purchasing processes and supply chain management.
• Familiarity with logistics and transportation operations is desirable.

This is a full time and permanent office based position working, Monday to Thursday 9.00am - 5.00pm, Friday 9.00am - 3.00pm