Finance/Facilities MGR


  • £30000 - £35000 per annum
  • Posted: 15/09/2017
  • Bristol bs1 5sa Bristol
  • Job Ref: 043309342
  • Permanent

Job Details

I am currently looking for Finance and Facilities Manager for a well-established global firm that are based in the heart of Bristol
You will receive a salary of £30,000 - £35,000
Hours of work are Monday - Friday 37.5 hour working week - flexible hours you can choose
7am - 4pm / 8am - 4.30pm /9am - 5.30pm 10am - 6pm
I am looking for a proactive and positive person, someone who is a quick thinker and natural problem solver, to join our friendly operations team based in Bristol.
To be successful, you must have a strong background in both finance and office management as well as having proven line management experience. We need a friendly and supportive individual who can successfully manage and mentor the people who report into this role.
You need to have a flexible, can do approach, have great attention to detail and be someone who thrives on working in a varied role.
We need an applicant who has excellent IT skills, including Microsoft Word, Outlook, PowerPoint and particularly Excel. You will also have experience of using online accounting systems.
It's essential you have superb communication skills and are incredibly organised; comfortable chasing other departments, customer debts, suppliers and managers for information which is time critical.
In addition, you will also be the person who manages all the supplies in the office, so it's important you have the ability for forward plan and ensure that everything is in place for the office to run smoothly.
The Finance and Facilities Manager is responsible for the day-to-day running of our office's support functions. They will ensure our accounts department provides timely, accurate and relevant financial and management information.
They will also be responsible for meeting and greeting clients and visitors, answering the phone, dealing with general queries, liaising with suppliers, ensuring adequate office supplies, compliance with H&S policy and procedures, liaising with IT and much more.
This role will report to our MD and will lead, support and line manage the operations team, consisting of an
Financial and accounting
" Support the preparation of monthly accounts by the head office finance team and then review those accounts - e.g. checking that the reports are accurate and costs have been correctly allocated. Improve reliability, accuracy and transparency of financial reporting.
" Liaise with head office regarding financial systems and processes and how they can be made more effective. Respond to high level financial queries from the head office, and prepare any requested data.
" Oversee financial activities of the admin team staff, which include raising customer invoices, customer debt collection, raising purchase orders, managing suppliers, good in & out, asset tracking, managing petty cash and credit card administration. Ensuring that issues are addressed and remedial action taken as appropriate.
" Manage our electronic and paper filing systems.
" Maintain an accurate asset register, record stock levels and produce inventories.
" Directing and planning all essential, non-customer related services, such as reception, deliveries, maintenance, parking, waste disposal and recycling.
" Responsible for upkeep of building, furnishings and non-technical equipment, including cleaning, security and space management.
" Creation and management of associated operations budget and monitoring spend against that budget.
" Liaison with office landlord and attendance of tenants' meetings.
" Make recommendations and suggest improvements to senior management team.
" Ensure appropriate insurance arrangements are in place.
" Ensure compliance with Health & Safety legislation in conjunction with others.
" Ensuring that the activities of the admin and HR teams are suitably planned, prioritised and effective.
" Ad-hoc support for the senior management team.
Skills and experience the successful applicant must have:
" You will be able to self-motivate and work independently without close supervision. The flat hierarchy of the business means the individual will be working with all the senior management team and should be confident in their dealings with them.
" Excellent numeracy skills and attention to detail.
" Understanding of finance practices regarding budgeting, purchasing, supplier management, customer invoicing and debt collection.
" Strong IT skills, specifically Microsoft Office including working with complex Excel spreadsheets.
" Excellent written and communication skills. The candidate should be able to gather, analyse and evaluate facts and to prepare concise oral and written reports for senior managers.
" Strong time management and organisational skills
" Accuracy and confidence when entering and processing financial data.
" A basic accountancy qualification, such as AAT or similar.
" Proven experience in both office and finance management
" Previous experience of line managing and coaching direct reports
" Awareness of HR practices such as performance reviews etc, but detailed HR knowledge is not required.
Just some of the benefits we offer are:
" Free gym membership
" Company pension scheme
" 24/7 Employee Assistance programme (Offering legal, financial, medical advice and counselling)
" We offer a discretionary, company performance based, annual staff bonus
If you would like to apply please click apply or send your CV to Katherine.white@pertemps.co.uk