Legal Secretary

We are excited to be supporting an independent regional law firm, recognised for having a positive long-term impact upon its people, its clients, its business partners, and its community. We have over two hundred employees.
Their approach to people draws on enjoyment, health & wellbeing, developing talent, technical excellence, training, reward, and recognition.

The main duties will be:

• Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
•  Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
•  Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise
•  E-filing, hard copy filing and file maintenance
•  Handling various companies house and land registry searches
•  Typing letters, emails and file notes as dictated by our fee earners Document production, amending and creating documents from our standard templates in line with our standards
• Liaise with the PA team as and when required
•  Assist with the training of new secretaries
•  Support fee earners with file opening process
•  Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
•  Liaise with other Secretaries to share tasks and discuss deadlines
•  Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

Person specification

" Excellent telephone manner and communication skills
" Exceptional organisational skills with an eye for detail
" Team orientated personality with the ability to work independently and with others
" Flexibility and dependability
" Ability to take the initiative and demonstrate proactivity
" Ability to remain calm under pressure and work to tight deadlines
" Conscientious, approachable, and enthusiastic
" Have a positive approach to daily tasks
" Ability to embrace change and do so in a positive and energetic way
" Accurate typing speed of at least 60 words per minute
" Excellent IT skills, proficient in Microsoft Office systems
" Some legal experience in property would be a huge advantage but not essential.

In return the company will provide a full induction, a successful team to join and a company which genuinely does care about its people.