Receptionist

Reception & Administration Assistant

📍 Clydebank | 🕘 Full-time,8am-6pm Monday to Friday | 💼 Office-Based

We’re currently working with a well-established professional organisation to recruit a Reception & Administration Assistant to support their busy office environment. This is an excellent opportunity for someone who enjoys being the first point of contact, thrives in a varied role, and takes pride in keeping things running smoothly behind the scenes.

The Role:

This position will provide day-to-day administrative and reception support to the Secretarial team and wider business. You’ll play a key role in ensuring visitors, staff, and external contacts receive a professional and welcoming experience at all times.

Key Responsibilities Include:

• Opening the office and reviewing overnight messages
• Receiving, logging, and distributing incoming mail and courier deliveries
• Preparing outgoing courier shipments and associated paperwork
• Managing switchboard calls and directing enquiries appropriately
• Providing front-of-house reception, welcoming visitors and clients
• Coordinating visitor access including Wi-Fi requests
• Supporting catering and transport arrangements for meetings and visits
• Updating internal systems with office visit details and staff information
• Monitoring stock levels and ordering office and courier supplies
• Providing reception and switchboard cover for additional office locations when required
• Assisting with general administration tasks such as purchase requisitions and ordering supplies
• Supporting facilities and admin teams with ad hoc duties and process improvements

What We’re Looking For:

• Strong reception or office administration experience
• Confident and professional communicator, both in person and over the phone
• Highly organised with the ability to prioritise and multitask effectively
• Comfortable using IT systems and learning new processes
• A customer-focused approach with a friendly and proactive attitude
• A basic qualification in Maths or English (or equivalent)

Why Apply?

This is a great opportunity for someone looking to build or continue a career in reception, facilities, or office administration within a professional environment where no two days are the same.

If you’re reliable, personable, and enjoy being at the heart of an office operation, we’d love to hear from you.

For more information please reach out to Codie Smith at Pertemps.