Office Manager- 6-12MFTC
268281773

£60,000 - £65,000 Per Annum

Full Time

Contract

London, Greater London

Administration

Posted 23 days ago

Expires In 6 Days

Job Description

Office Manager 6-12MFTC
London- 5 days a week on site
Up to £65,000 per annum plus completion bonus
 
Network HR have been retained to lead the hire of an Office Manager on a 6–12-month fixed term contract for a bespoke international Investment Management firm. The Office Manager will provide a first-class administrative support to their fast- paced and vibrant business in London, and be the point person for partners, employees, visiting guests and high value shareholders. You will be responsible for providing dedicated support in undertaking a range of administrative and coordination tasks using initiative. The successful Office Manager will be a self-starter who  is a confident communicator, anticipating the needs of internal stakeholders and clients and provides prompt action to ensure efficiency and effectiveness. Other responsibilities will include:
 
Administrative Support:
  • Managing schedules, appointments, and travel arrangements for executives.
  • Handling correspondence, emails, and phone calls.
  • Maintaining office filing systems and ensuring documents are organised.
  • Answer and screen all in-coming calls to correctly identify the caller and recipient and ensure they are correctly dealt with, transferred and/or messages correctly transcribed.
  • Handling office tasks, such as filing, binding documents, generating presentations and general administrative tasks to support the partners and employees
Office Operations:
  • Overseeing day-to-day office operations and ensuring smooth functioning. Ordering and maintaining office supplies.
  • Managing office budgets and expenses.
  • Coordinating with vendors and service providers.
  • Meet and greet stakeholders, investors and visitors as required
  • Oversee the reception and proactively manage and execute the daily reception schedule
  • Be familiar with the Partners of the business and their needs, and awareness of key clients, businesses, and investors in order to promptly identify their needs.
  • Source and coordinate business travel requirements (flights, transfers, accommodation, and restaurants), confirming reservations correctly and liaise with partners and employees as to reservations and booking changes/updates.
  • Deputise for the EA to the Chairperson in their absence to ensure they are managed; their diary and schedule seamlessly coordinated and anticipate any of their additional needs or arrangements.
  • Scheduling and organising meetings, conferences, and events.
  • Communicate accurate meeting details and arrangements with investors, investors, etc. via telephone and/or email
Human Resources Support:
  • Assisting with the recruitment process, such as scheduling interviews and onboarding new employees.
  • Maintaining employee records, assisting with HR-related tasks, and managing holiday spreadsheets.
  • Skilfully utilising office software and technology tools such as Outlook, Teams, and Zoom.
 
The successful Office Manager will be able to evidence proven experience in a generalist Office position with excellent communication skills.
 
 
If this role is of interest, please don’t hesitate to email your interest across to Charlie.garside@networkhr.co.uk or apply following this link.

Charlie Garside 268

Charlie.garside@networkhr.co.uk

0121 450 5000

Division 268

Network HR Birmingham

Westbourne Manor

17 Westbourne Road

Edgbaston

West Midlands

B15 3TR

0121 450 5030

View Branch Details
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