Procurement Administrator Job In Norwich

Procurement Administrator


  • £25000 per annum
  • Posted: 25/02/2019
  • Norwich
  • Job Ref: 311101036
  • Permanent

Job Details

PROCUREMENT ADMINISTRATOR - £25K - WRENINGHAM - MON TO FRI - PERMANENT

Our client are a very established and reputable company who are seeking an experienced, knowledgeable and skilled Procurement Administrator.

Provide in contract procurement support services to team members and members, prioritising work, working efficiently, generating and administering tenders, including development and use of templates for repeatable projects, each of which commissioned through our wide range of frameworks for both new and existing customers.

Key Tasks

To co-ordinate the new business request to in-framework call off plan of work, programming / scheduling your own activity and the activity of others including work supporting relationship building, benchmarking, member joining, direct selection and mini competition processes.

To co-ordinate and support the Member annual tender planning process to maximise efficiency in supporting members and assist members in being pre-planned for each coming year, securing delivery of work for members and value for the company.

Develop and maintain template documents to increase the efficiency of call-off and mini-competition arrangements and administer the commissioning process

Work with the Office Administrator to provide support to the delivery manager in the areas of: meetings, agenda, minutes & following up of actions

To assist in the organising of events and marketing.

Project Administration:

To lead half hour weekly in-framework project progress meetings, including updates on:

Commissioning pipeline including a review of progress in the previous week and any emergent issues

Plans for the coming period (ensuring effective support from the team is diarised)

Identification of any risks or issues

Agreeing any changes to plans / actions required

Assisting in generating board reports each quarter (using a template document).

Maintain an all member and framework contract Schedule, lead on renewals of contracts to ensure continuity of service is guaranteed, and support the Members and the Delivery Manager in achieving an effective transition from one arrangement to another.

To assist in Events and Marketing activities with the Office Administrator.

To assist with the planning and co-ordination of office activities such as meetings, action logs and administration.

In Framework / Minor Procurement Activities

Undertake procurements including:

Drafting of procurement documents and co-ordinate the involvement of the team, advisers and members in the setting of: terms and conditions and specifications, procurement and selection of suppliers, contractors and specialists.

Publishing of notices and Tenders using our procurement portal

Evaluation of tenders, including the involvement of technical specialists and customers with the assistance of the Procurement and Business Assurance Manager.

Liaising with Members contracts and producing award reports.

Job Responsibilities

1. Strategy and Corporate Objectives

Provide the essential support services required to enable the wider team to meet its overall objectives

Working with the team to develop and maximise the range and efficiency of in-framework procurement activity

2. Office Administration Activities

Ensure that all records are kept up to date

Produce reports and supporting systems to effectively report current performance against programme

Use a range of office software, including email, spreadsheets and other office products

Create, develop and maintain filing systems (electronic & hard copy)

Deal with questions and queries and obtain support where required

Make recommendations for improvements to our service and implement changes where approved

3. Monitor and report on progress of in-framework procurement programmes

Ensure that all mini-tender and direct selection documents comply with procurement legislation and the terms of original Framework Agreements

Preparation of documentation for mini-tender and direct selection processes

Despatch all mini-tender and direct selection documentation in accordance with agreed programmes

Co-ordination of responses to clarification requests during tender periods

Co-ordination of tender evaluation exercises

4. Legislation & Policy

To ensure complies with legislation and policy, taking advice where necessary

Undertake self / internal audits and co-ordinate 3rd party audit.

If you have the experience and skill set then please either call 01842 820494 or send your cv to teresa.maykells@total-employment.co.uk