A new opportunity to work as a Commercial Litigation Legal Secretary in a large office in Leamington Spa. This is a busy office and comes with many benefits. This is a well-known company that offers a salary of £22,000, free parking on site and 22 days holidays in addition to all bank holidays.
Your responsibilities will be:
Take phone calls on behalf on the team, dealing with enquiries and where a referral is needed, ensure a comprehensive email is provided.
Undertake audio typing of client correspondence/forms/documentation when required.
Produce draft letters and emails to send clients and external organisations.
Set up new matter instructions on the firms Practice Management System and CRM system.
Issue the client care letter via email or post.
Undertake file closure activity ensuring balances are appropriately actioned and client confirmation is issued.
Prepare information for the Finance team covering billing and invoicing activities.
General secretarial duties such as booking appointments, rooms and pool cars etc.
Document management including photocopying, scanning, faxing, collating and binding.
Work alongside Compliance in carrying out searches and background checks on prospective clients.
Liaise with clients and external organisations over the telephone when required.
Have worked as a Legal Secretary in any legal department;
Have strong oral and written communication skills as this role involves a high level of client contact;
Be highly organised and professional;
Be motivated and enthusiastic with a positive ‘can do' attitude, remaining calm when under pressure;
Have an eye for detail, produce accurate work;
Have proficient IT skills and the ability to learn how to use new systems and technology quickly;