Senior Diary Manager

Senior Diary Manager - Prestigious University Partnership

£22-£27 per hour PAYE | Immediate Start Available | Central London
Location: Central London
Start Date: ASAP
Duration: 2 months 

Please note candidates must be availble to start next week! WC 2/6/25

About This Opportunity

Pertemps is proud to partner with one of the UK's most prestigious universities to recruit an exceptional Senior Diary Manager. This is a unique opportunity to work at the heart of a world-renowned academic institution, providing high-level executive support to a senior Vice-President role within the university's advancement and fundraising operations.

The Role

You'll be the trusted guardian of a senior executive's time, managing an exceptionally complex and high-profile diary while working within a dynamic team responsible for the university's most ambitious fundraising campaign to date. This role sits within the executive support function and requires someone who can operate with complete discretion and professionalism.

Key Responsibilities:

• Strategic Diary Management: Proactively manage and prioritise a highly complex executive diary, balancing internal and external commitments
• Executive Partnership: Build a close working relationship with the Vice-President to understand priorities and motivations
• Stakeholder Coordination: Liaise with senior leaders, donors, alumni, and external partners to schedule high-level meetings
• Process Innovation: Develop and refine systems to optimise time management and operational efficiency
• Cross-functional Collaboration: Work closely with Executive Assistants across the university leadership team
• Travel Coordination: Support complex international travel arrangements and scheduling

What We're Looking For

Essential Requirements:

• Senior-Level Experience: Proven track record of providing diary management and secretarial support to senior leaders in complex organisations
• System Mastery: Experience creating and adapting systems for managing demanding diaries and complex workloads
• Exceptional Communication: Outstanding written and verbal communication skills with impeccable attention to detail
• Pressure Management: Ability to work calmly under pressure while maintaining high standards and professional demeanour
• Proactive Approach: Highly developed skills in seeking information and building relationships across teams
• Data Processing: Ability to absorb complex information and extract key details for implementation
• Adaptability: High level of flexibility to manage shifting priorities at short notice
• Stakeholder Focus: Proactive response to colleague and stakeholder needs
• Continuous Improvement: Innovation mindset with commitment to feedback and development

Highly Desirable:

• Experience working with Senior Executive Officers, Chiefs of Staff, or similar leadership support roles
• Background in higher education or research environments
• Understanding of fundraising/advancement operations
• Knowledge of donor relations and alumni engagement

Why This Role?

• Work with one of the world's top 10 universities
• Be part of a groundbreaking fundraising campaign launching in 2026
• Central London location with excellent transport links
• Competitive hourly rate reflecting the seniority of the position
• Opportunity to work with high-profile internal and external stakeholders
• Professional development in a world-class academic environment
• Potential pathway to permanent opportunities

The Ideal Candidate

You're an experienced diary management professional who thrives in fast-paced, high-stakes environments. You have the confidence to make autonomous decisions about time management while being diplomatic enough to handle competing priorities from multiple senior stakeholders. Your attention to detail is exemplary, and you take pride in anticipating needs before they arise.

How to Apply

This is an immediate requirement for a truly exceptional Diary Manager. If you have the experience and skills to excel in this prestigious university environment, we want to hear from you today.
Contact Pertemps now to discuss this outstanding opportunity.
Note: Due to the nature of this role and client requirements, candidates must be eligible to work in the UK without sponsorship. Enhanced background checks may be required.

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Pertemps is committed to diversity and inclusion. We welcome applications from all qualified candidates regardless of race, gender, age, religion, sexual orientation, or disability.